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PRIVACY STATEMENT

Drum 4UR Life is committed to protecting your privacy and handling your personal information with transparency and care. This policy explains what information we collect, how we use it, and your rights under UK data protection law.

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1. Who we are

Drum 4UR Life is an unincorporated voluntary community group based in North Ayrshire, Scotland. You can contact us at: info@drum4urlife.co.uk

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2. What information we collect

We may collect and store the following information when you interact with us:

  • Your name and contact details (such as email address)

  • Messages you send through our contact form

  • Booking or registration information for sessions, workshops, or events

  • Feedback you choose to provide

  • Any information you voluntarily share with us in relation to participation or wellbeing support

We do not collect unnecessary data, and we do not use automated decision‑making or profiling.

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3. How we use your information

We use your information to:

  • Respond to enquiries sent through our website

  • Manage bookings, registrations, and participation in sessions

  • Share essential information about events, changes, or cancellations

  • Improve our sessions and community activities through anonymised feedback

  • Maintain basic records for safeguarding, funding, and reporting purposes where required

We only use your information for the purpose it was given.

4. Sharing your information

We do not sell or share your personal information with third parties.

We may share limited information only when:

  • You have given clear consent

  • It is necessary for safeguarding or safety reasons

  • We are required to do so by law

  • We are working with a trusted partner organisation (e.g., RAMH or community colleges) to deliver a session you are attending

Any partners we work with must also comply with UK data protection law.

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5. How we store your information

  • Information is stored securely and accessed only by authorised Drum 4UR Life volunteers or facilitators.

  • We keep your information only for as long as necessary for the purpose it was collected.

  • Emails and contact form submissions are deleted when no longer required.

 

6. Your rights

Under UK GDPR, you have the right to:

  • Access the personal information we hold about you

  • Ask us to correct inaccurate information

  • Request deletion of your information

  • Withdraw consent at any time

  • Raise a concern about how your data is handled

To exercise any of these rights, email info@drum4urlife.co.uk

 

7. Cookies

Our website may use basic cookies to support functionality and improve your browsing experience. You can manage cookies through your browser settings.

 

8. Updates to this policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website.

DATA PROTECTION

Drum 4UR Life is committed to protecting your personal information and complying with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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1. Our commitment to data protection

We only collect the minimum personal information needed to run our sessions, respond to enquiries, and support participants. We handle all personal data lawfully, fairly, and transparently. We do not use your information for any purpose you have not agreed to.

 

2. Lawful basis for processing

We process personal data under one or more of the following lawful bases:

  • Consent – when you contact us, register for a session, or choose to share information with us.

  • Legitimate interests – to run safe, effective community activities and communicate essential updates.

  • Legal obligation – where safeguarding, reporting, or record‑keeping requirements apply.

We will always tell you which basis applies when you share information with us.

 

3. How we protect your data

  • Personal information is stored securely and accessed only by authorised Drum 4UR Life volunteers or facilitators.

  • We do not keep data for longer than necessary.

  • We do not sell or share your information with third parties unless required by law or with your explicit consent.

SAFEGUARDING

Drum 4UR Life is committed to creating a safe, welcoming environment for everyone who takes part in our sessions. Although our activities are predominantly for participants aged 16 and over, we still follow good safeguarding practice to protect young people and adults at risk.

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To keep our sessions safe and supportive for everyone, all participants are expected to follow our safeguarding guidelines and behave respectfully towards others. If a participant’s behaviour or actions do not meet these safeguarding expectations — or if their presence creates a risk to themselves or others — Drum 4UR Life may ask them to leave a session or withdraw their attendance. This decision is made only to protect the wellbeing of the group.

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1. Our commitment to safety

We aim to ensure that all participants feel respected, supported, and safe during our activities. We promote wellbeing, inclusion, and positive participation in every session. 

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2. Who we safeguard

We safeguard:

  • Young people aged 16–17 who attend our sessions

  • Adults who may be at risk due to health, disability, circumstances, or vulnerability

  • Anyone who shares a concern about their own safety or the safety of others

Our sessions are not designed for children under 16, and we do not provide childcare or supervised activities for younger age groups.

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3. When we share information

We only share safeguarding information when:

  • Someone is at risk of harm

  • We are legally required to do so

  • It is necessary to protect a young person or adult at risk

We always aim to be open and transparent unless doing so would increase risk.

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6. Working with partners

When we deliver sessions with organisations such as RAMH, community groups, or colleges, we follow their safeguarding procedures as well as our own.

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